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Apple Notes Keyboard Shortcuts: A Quick Guide

Like many programs available for PCs, Apple Notes supports keyboard shortcuts. If you are tired of using your mouse all the time just for a single action, now is the time to memorize some faster methods. While you get more shortcuts on a Mac, it’s also possible to use them on Apple Notes for iPad.

You can find a list of all available Apple Notes keyboard shortcuts below. We will also include features and other pertinent information. Read on for all the details.

Apple Notes keyboard shortcuts for a Mac

A quick visit to Apple’s support website will reveal many keyboard shortcuts for the Notes app. Shortcuts may vary due to different languages ​​and keyboard layouts. Things are likely to be different if you’re using a Colemak, Dvorak, or AZERTY keyboard.

Because the list of Mac commands is extensive, we’ll break it down into several sections.

Basic shortcuts

  • Command + N

This shortcut will open a new note in the app. Use it when you think a note is too messy.

  • Fn+Q

Sticky Notes are useful when you’re doing something else on your Mac but want to record something. It works no matter what app you’re on.

  • Command + D

To duplicate a note, use this shortcut. No need to copy and paste from one old note to another.

  • Shift + Command + N

Apple Notes allows you to group notes into folders. This shortcut creates a new one immediately, allowing you to move notes instantly.

  • Option + Command + S

This command allows you to show or hide Notes folders. You can press the keys repeatedly as needed.

  • Command + 0

Open the main Notes window to access other notes or if it’s blocked by something else.

  • Command + 1

This shortcut displays the notes as a list.

  • Command + 2

This shortcut displays notes in gallery view.

  • Command + 3

Using this shortcut will display the attached files.

  • Option + Command + F

Look for something in all your notes. This feature is useful if you cannot locate the file you want.

More basic commands

  • Tab

Switch between the notes list, the search field, and the sidebar. FYI, this doesn’t work when you’re editing something in a note.

  • Return

When you’re in the note list or gallery view, press Return to start typing the highlighted note. Command + Return returns you to the list or gallery view.

  • Command + P

You can print a note immediately by pressing these two keys.

  • Control + Command + Me

Show or hide highlights on shared notes with this command. Useful for collaboration.

  • Control + Command + K

Use this shortcut to show or hide the list of activities in a shared note.

  • Shift + Command + A

Instead of using a toolbar, you can attach a file to any note using this shortcut. You still have to select the file manually.

  • Command + K

You can insert a URL that directs those who click on it to a website. When used in highlighted text, insert a hyperlink instead.

  • Option + Command + T

You can quickly place tables on a note using this key command.

  • Shift + Command + T

Apply the Title format to the selected text.

  • Shift + Command + H

Change any selected text to header format. It is the equivalent of H2 in some programs.

Format shortcuts

  • Shift + Command + J

Turn the selected text into a subheading, which is an H3 or H4.

  • Shift + Command + B

This command changes titles and subtitles to body text, which is the default format.

  • Shift + Command + M

All highlighted text becomes monospaced. In other words, each letter of the alphabet will take up the same amount of space. This is not the default format, since in most situations the letter I takes up less space in documents than the H, for example.

  • Shift + Command + 7

If you want to create a bulleted list, this is the shortcut for you. Any selected text will be converted to bullets.

  • Shift + Command + 8

Instead of a bulleted list, this shortcut creates a dashed list.

  • Shift + Command + 9

You can make numbered lists using this shortcut.

  • Shift + Command + L

This shortcut allows users to change the text in checklists.

  • Command + plus sign

Highlight any text and press these keys to increase the font size.

  • Command + minus sign

To reduce the size of the text, you can use this shortcut.

  • Command + ]or Tab

This shortcut is for increasing list levels.

  • Command + [ or Shift + Tab

You can decrease list levels with one of these two shortcuts.

Shortcuts for Moving Items

  • Control + Return

This command can create line breaks to list items or checklists.

  • Option + Tab

When editing a list, press these keys to place a tab character.

  • Shift + Command + U

This shortcut marks or unmarks checklist items.

  • Control + Command + Up Arrow Key

Bring an item up in a checklist with this shortcut.

  • Control + Command + Down Arrow Key

Move something down in a checklist.

  • Shift + Command + >

Zoom in to see things closer.

  • Shift + Command + <

Zoom out to get a larger picture of your note.

  • Shift + Command + 0

Restore the note’s contents to the default size.

Commands for Navigating in Tables

When editing tables, you can use these commands.

  • Return

Move down a row or add a new one.

  • Shift + Return

Move up a row or above the table if you’re in the first row.

  • Option + Return

Add a new paragraph within a cell.

  • Option + Command + Up Arrow Key

You can add a new row above the current one.

  • Option + Command + Down Arrow Key

Add a new row below the current one.

  • Option + Command + Right Arrow Key

Add a new column to the right.

  • Option + Command + Down Arrow Key

Insert a column to the left of your current one.

  • Tab

Move to a cell on the right.

  • Shift + Tab

Navigate to a cell on the left.

  • Option + Tab

Insert a tab character into a cell.

  • Shift + Left Arrow Key or Shift + Right Arrow Key

Select several rows in a table.

  • Shift + Up Arrow Key or Shift + Down Arrow Key

Highlight columns in a table.

  • Command + A

Select everything in a cell. If not in a table, the whole note’s contents are selected.

Apple Notes Keyboard Shortcuts for an iPad

Connecting a Bluetooth keyboard to an iPad gives you access to 14 different shortcuts. Besides those shown below, you can use the copy, paste, and cut commands.

  • Command + C for Copying
  • Command + V for Pasting
  • Command + X for Cutting

Press and hold the Command key at any time to view any of the available shortcuts on the iPad.

  • Command + B

Applies the Bold format to your text.

  • Command + I

Puts the selected text in italics.

  • Command + U

This shortcut underlines your sentences or selected words.

  • Command + T

Makes a sentence into a Title.

  • Command + H

Applies the Heading format to selected words.

  • Command + B

Switches the text from Heading to Body, the default.

  • Command + L

This shortcut creates a checklist.

  • Shift + Command + U

Toggles checklist items as marked or unmarked.

  • Control + Shift + T

Makes a table.

  • Command + ]

Indent paragraphs to the right.

  • Command + F

Find words or sentences within a note.

  • Control + Command + F

Search in the list of notes.

  • Command + N

Create a new note.

  • Command + Return

Stops editing a note.

additional efficiency

With these keyboard shortcuts, you’ll work at least twice as fast, since you don’t need to use the taskbars for most functions. Apple Notes is very easy to use when using the Mac version, although the mobile editions leave a lot to be desired. Still, there are some basic shortcuts on mobile devices that help.

Which of these shortcuts do you use often? Do you have a favorite shortcut? Let us know in the comments section.

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